Our Terms & Conditions

Workshop / day trips terms and conditions

Adventure Art Photography workshop bookings are non-refundable. Date changes are allowed with 10+ days’ notice.

Bookings can be transferred to another participant at any time — just email us at [email protected] so we can update contact details.

Postponements Wet Weather: If poor weather is expected to seriously impact the workshop, we'll call you (and email if we can’t reach you). You’ll receive a re-booking voucher code to use at your convenience. Notice is usually given a few days in advance, though in extreme cases postponement may occur on the day.

Safety First: Your safety and enjoyment come first. If a location becomes unsafe or unsuitable (closures, disruptions, or other extraordinary circumstances), we’ll adapt the workshop where possible. If no suitable alternative is available, the session may be postponed.

Multi-day tours terms and conditions

Adventure Art Photography Cancellation & Refund Policy

We understand that life happens — and sometimes plans need to change. Below is our clear and simple cancellation policy so you know exactly where you stand at every stage of the journey.

Australian Photo Tours

If we cancel a Tour → you will be offered a full refund.

If you cancel more than 100 days before the event → refund in full, minus a $400 admin fee.

If you cancel 60–100 days before the event → refund of 50% of your paid amount.

If you cancel within 60 days of the event → no refund can be provided.

Why? Tour bookings require us to lock in accommodation and other arrangements well in advance. Within 60 days we’ve already committed those costs.

International Photo Tours

If we cancel a Tour → you will be offered a full refund.

If you cancel more than 5 months before the event → refund in full, minus a $500 admin fee.

If you cancel 3–5 months before the event → refund of 50% of your paid amount.

If you cancel within 3 months of the event → no refund can be provided.

Why? International tours require significant pre-payments for flights, accommodation, and operators. These commitments mean we can’t recover costs at short notice.

External Events Beyond Our Control

Your safety is always our top priority. Adventure Art Photography will never take you into a situation or location that we believe is unsafe. If a workshop or tour needs to be cancelled due to circumstances outside of our control (including but not limited to flood, fire, acts of God, natural disasters, disease, war or threat of war, physical unrest, political instability, riots, civil disturbances, terrorist activities — threatened or actual, strikes, port or airport closures, or technical problems with, or unavailability of, necessary transport or services), refunds or transferrable credit will be issued, less any unrecoverable costs. Please note that we cannot be held responsible for incidental expenses you may have already incurred — such as visas, vaccinations, excess baggage, or non-refundable flights.

Travel Insurance

We strongly recommend purchasing comprehensive travel insurance at the time of booking.

This gives you peace of mind if unexpected health issues, family emergencies, or travel disruptions arise. Please ensure your policy covers cancellations due to illness, unforeseen circumstances, and external events beyond anyone’s control.

Medical form

All passengers must complete a medical form so we can best care for you.

TRAVEL

All participants are responsible for making their own way to the pick-up points and from the drop-off points.

MEALS

Included in the tour cost are meals of restaurant or cafe quality. All meal suppliers have been carefully selected by our staff to ensure maximum pleasure and enjoyment.

Vegetarian and special dietary options are available on request.

Please note, the average daily meal provision includes the following:

Breakfast – 1 cooked or continental breakfast, tea/coffee and juice .

Lunch – 1 main course and non-alcoholic beverages.

Dinner – 2 course and a beverage of choice Any additional food or beverages may be purchased at the participant’s expense.

ACCOMMODATION

While on the tour, all participants enjoy carefully selected luxury accommodations.

PLEASE NOTE: On occasion, while shooting remote locations the tour group will have no choice but to stay at the best available accommodation. At times this may not reflect our usual luxury standards but is required to access some remote photographic locations.

PHYSICAL FITNESS

Our tours require participants to be in good physical condition, as some walking is involved in the tours – including walking along tracks, irregular terrain, all while carrying your camera equipment. Therefore you are encouraged to get in shape by exercising regularly. Please call if you have any questions about your ability to do a particular trip. Once a trip has started and it is necessary for you to sit out a location or leave entirely because it is beyond your physical level, please note that there will be no refunds for any unused portion of the trip.

MEDICAL

You must be in generally good health and it is vital that persons with medical problems make them known to us well before the photography tour begins. It is understood that Adventure Art Photography is not a medical facility and therefore has no expertise or responsibility regarding what medications or inoculations you and your private physician should decide necessary for your safe participation in the photo tour. Adventure Art Photography assumes no liability regarding the provision of medical care. Trip members are urged to check their health insurance coverage to be sure it is adequate.

TRAVEL INSURANCE

It is mandatory you take out personal Travel Insurance tailored to your needs within 14 days of booking your tour place (regardless of how close to home the tour may be for you). This will ensure you are reimbursed for any potential non-refundable cancelation if you should have to cancel your tour place for any reason. Including your sickness, airfare, and tour cancellation fees, etc

TOUR INCLUSIONS

The photo tour cost includes the tuition fee, on-tour chauffeured transport, luxury accommodation and meals from the commencement to the conclusion of the tour. All other expenses are the responsibility of the participants. Not included are any airfares, airport taxes, transportation to and from the pick-up and drop-off points, or items of a personal nature. Price also excludes any insurance coverage for trip cancellation/interruption, travel accident, travel delay, baggage delay or baggage theft (we recommend you obtain coverage for these items), medical or hospitalization expenses.

TOUR FEES

To secure your booking, we require a deposit. Alternatively, you can choose to pay the full amount. You will be given 14 days to make your payment from invoices date. If we do not receive your payment within 7 days of the payment due date and no response to our attempts of contact has been made on your behalf, we reserve the right to cancel your place on the tour and in this case, no refund will be issued.

LIMITATION OF LIABILITY OF Adventure Art Photography

This section defines our responsibility with respect to all of our photo tours, please read it carefully:

Payment of your reservation deposit(s) represents your acceptance of all terms and conditions outlined anywhere on the Adventure Art Photography website. Adventure Art Photography shall have no liability for any damages, losses, or expenses of whatever cause or nature, including those resulting directly or indirectly from acts of God, detention, annoyance, weather, quarantines, strikes, civil disturbance, theft or criminal activity of any kind, government regulations, etc., over which it has no control. Without limiting the above paragraph, Adventure Art Photography shall have no responsibility for additional expenses due to unforeseen delays caused by weather, theft or criminal activity of any kind, political disputes, acts of terrorism, strikes, sickness, failure of flights or other transportation to arrive or depart on time, and other causes beyond our control. Adventure Art Photography is not responsible for additional hotel nights not specified in the photography tour itineraries which may be required en-route, prior to or following a trip, caused by airline scheduling or schedule changes, or by individual clients’ travel arrangements or by other factors. Adventure Art Photography cannot assume any responsibility for loss or damage to baggage or personal property.

IN NO EVENT SHALL Adventure Art Photography HAVE ANY LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES, HOWEVER, CHARACTERISED.

Adventure Art Photography reserves the right to substitute hotels, conference facilities, and to alter the itinerary when deemed necessary or advisable. The right is also reserved to cancel any photography tours prior to departure upon the refund of all payments received, which shall release Adventure Art Photography from further liability. Adventure Art Photography is not responsible for additional expenses incurred by trip members in preparing for the trip (i.e. non-refundable advance-purchase air tickets, equipment, etc.)

Adventure Art Photography reserves the right to substitute hotels, conference facilities, restaurants and to alter the itinerary when deemed necessary or advisable. The right is also reserved to cancel any photo tour prior to departure upon the refund of all payments received, which shall release Adventure Art Photography from further liability. Adventure Art Photography is not responsible for additional expenses incurred by trip members in preparing for the trip (i.e. non-refundable advance-purchase air tickets, equipment, etc.)

Adventure Art Photography reserves the right to decline to accept or retain any member of any trip should such person’s actions impede the operation of the trip or the rights or welfare or enjoyment of other members of the trip, and it is agreed that no refunds will be given in such circumstances. Adventure Art Photography reserves the right to take photographic or film records of any of our trips, and may use any such records for promotional and/or commercial purposes.

Our Privacy Policy

Adventure Art Photography is committed to protecting your privacy when you visit our Website, sign up for the Mailing List and purchase items from us. We do not collect personal information about individuals, such as names and mailing or e-mail addresses, unless the individual knowingly provides it. In choosing to provide this information, you agree to be bound by the terms and conditions of Adventure Art Photography Privacy Policy.

Adventure Art Photography Policy on Information Collection

When you order a product from the Adventure Art Photography Website, we need to know your name, billing and shipping addresses, telephone number, e-mail address, and credit card information to process your order. Your credit card information will be used only as needed to process your transaction. So that we can track your order, we will retain your order information for our records.

Children 12 and Under

Adventure Art Photography does not solicit personal information from children. Visitors twelve years of age and under should remember that they are required to obtain an adult’s permission before submitting any personal information to this or any other Website.

Adventure Art Photography Mailing List

As a service, Adventure Art Photography offers visitors to its Website the opportunity to subscribe to our mailing list. We agree to use the e-mail address you provide only to send our E-Newsletter and announcements to you. If you choose to subscribe, you will receive the Adventure Art Photography E-Newsletter in addition to various announcements about Adventure Art Photography activities. You may subscribe or unsubscribe at any time by following the instructions at the bottom of the emails.

Adventure Art Photography Policy on Disclosure of Information

Adventure Art Photography will not sell, trade, or rent any of the personal information you provide to us.

Revisions to our Privacy Policy

Please note that Adventure Art Photography may revise its privacy policy at any time. Such revisions may arise in response to changes in the law, policy, or other factors. We encourage you to periodically visit this page to review our most current policy.